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 Applications |
For the Legal and Accounting office the Copyguard AL5000 keeps track of every copy made, the time and date it was made, who made it, the client or department for whom it was made and the rate charged. This full audit trail capability enables professional offices to confidently bill clients knowing that the supporting details are always to hand.
Advertising, Graphic Arts and Architects offices will appreciate the ability of the AL5000 to record and cost Colour and B&W copies separately.
The AL5000 also suits School administration requirements where large numbers of staff and multiple combinations of departments/faculties need to be tracked.
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Powerful Database |
Full Product List |
Click here to view a full list of Copyguard models. |
Features |
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Secure supervisor key controlled entry and deletion of codes |
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Keyboard lock |
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LCD display (The display may be set into concealed mode for extra security) |
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Battery backup |
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Power source: Normal mains power |
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Dimensions:
190mm x 140mm x 50mm |
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Each unit comes with: User manual, Installation kit and Installation instructions. |
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All usage is separately recorded for each activity and held in the units data-base as a separate time/date stamped record. This supports a wide range of usage and audit trail reports.
The data base provides the facility to drill down behind the reported total copying for a client and access the details, including the time and date, of every transaction run on the copier relating to that client. This combined with the companion AL5000 Management Software provides a powerful tool for audit trail tracking.
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User-Friendly Keyboard |
The AL5000 provides a full “qwerty” alpha-numeric keyboard that is easy and responsive to operate.
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| Three Levels of Code Entry |
The Copyguard AL5000 has the flexibility to offer up to three levels of code entry:
• user, client or cost centre singularly
• Any combination of two of these fields or
• Any combination of three of these fields
• The AL5000 may be set to only allow individual users access to certain departments or cost centres
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| Multiple Costing Options |
The AL 5000 has multiple costing options and costs may be:
• Set as a single overall rate per copy, ”Global costing”, or,
• Set individually for unique costing for every code or,
• Selected, at the time of copying, from a settable table of cost rates for an individual copy run or,
• Recorded with “Stepped Costing” where all copies made up to a settable threshold point are charged at cost rate 1 and further copies in that run are charged at cost rate 2.
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| Open Access Entry |
Code fields can be set in either:
• “Security”, where the code is validated against pre-entered data when it is entered; or
• “Auto Entry” where codes may be entered without validation.
The AL5000 may be set to operate in Auto-Entry mode for applications where validation is not required.
This mode is often used in professional offices for entry and recording copies against client codes for billing disbursements.
When used in this mode the unit allows the length of the code to be pre-set, to the number of characters in the client code, in order to prevent codes of incorrect length being entered.
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| Duel Count Capability |
The AL5000 is able to record and cost two separate count inputs into separate count registers. Data can be received either via two separate pairs of connections or via one pair combined with a “high/low” signal. |
| Printed Reports |
Reports may be read from the screen or printed with the companion CG Print II printer.
The AL5000 has 23 printout report options covering User, Client and Cost Centre data both separately and in combination.
Printouts may be started from any code in the list.
The AL5000 can print the information for a single code and then if required delete that code from the unit.
The unit is able to give a printout report of the last users of the system in chronological sequence.
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| Docket Print |
The AL5000, through the CG PRINT II, can be set to print a transaction docket following the completion of each photo copy session. This is in addition to the unit’s ability to continue to record all activity for a full print-out of all codes when required by the supervisor.
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| Computer Connection - AL5000 Management Software |
The AL5000 may be connected to a PC running the Copyguard AL5000 Management Software. The connection is possible by direct serial cable or by the optional TCP/IP connection box to a network.
The Copyguard AL5000 Management Software enables the easy download of information and the merger of files from all Copyguards into a consolidated report. Reports may be exported, archived or printed from the software.
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| Code Lengths |
Codes may be from 1 to 16 characters in length.
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| Number of Codes |
The AL5000 can handle up to 3000 codes and 4000 transactions.
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| Copy Limits |
A copy limit of any value between 1 and 999999 may be set for any code.
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| Machine Count Facility |
The AL5000 can, if required, be set record the total number of copies made on the copier and place an overall limit on the machine.
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